Table of Contents

Modifying expense statement settings

  1. Open the website > Tools > Expense statements: select the desired statement by clicking on its title.
  2. Check the desired sections to be included in the statements provided to residents:
    1. Room heating : Heating costs for the apartments. Check if the site is equipped with individual heating meters.
    2. Hot water production : Costs for hot water production. Check if the site is equipped with individual hot water meters.
    3. Water supply and treatment : Costs for water supply and treatment fees. Check if the site is equipped with individual cold and hot water meters.
    4. Ancillary costs : All other costs to be allocated based on surface area or thousandth (e.g., concierge, administrative fees, electricity for common area lighting...) as well as heating and water costs if the corresponding meters do not exist.
    5. Electricity : Check only if individual electricity consumption is included in the charges. Do not confuse with common area electricity for lighting, for example, which is an ancillary cost. In most cases, individual electricity consumption is billed separately, either by the RCP manager or directly by the DSO.
    6. Renovation fund : Within the framework of an RCP, it is possible to add this section and include it directly in the statement.
  3. Then check the following items as needed:
    1. Deduction of advance payments : If collected advance payments are entered, it is possible to deduct them and indicate this on the statement.
    2. Payment slip / credit note : Add a payment slip if the statement amount, compared to the collected advance payments, is in favor of the owner. If there is a balance in favor of the resident, it is indicated that the amount in their favor will be paid into their bank account.
    3. Display meter readings : Add a section indicating the meter indices read at the beginning and end of the accounting period.
  4. Select the bank account to use to generate the payment slip if the Payment slip item was checked above.

How Did We Do?

Create/edit an accounting period

Add/edit a general expense invoice in an expense statement

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