Table of Contents

Modify expense statement settings

  1. Open the site > Tools > Expense statements: select the desired statement by clicking on its title.
  2. Check the desired sections that will appear on the statements to be provided to the residents:
    1. Room heating : Heating costs for the apartments. Check if the site is equipped with individual heating meters.
    2. Hot water production : Hot water production costs. Check if the site is equipped with individual hot water meters.
    3. Water supply and treatment : Water supply costs and treatment costs. Check if the site is equipped with individual cold water and hot water meters.
    4. Ancillary costs : All other costs to be allocated based on surface area or thousandth (e.g. concierge fees, administrative fees, electricity for common area lighting, etc.) as well as heating and water costs if the corresponding meters do not exist.
    5. Electricity : Check only if individual electricity consumption is included in the charges. Do not confuse with common area electricity for lighting, for example, which is an ancillary cost. In most cases, individual electricity consumption is billed separately either by the RCP manager or directly by the DSO.
    6. Renovation fund : Within the framework of an RCP, it is possible to add this section and thus include it directly in the statement.
  3. Then check the following items as needed:
    1. Deduction of advance payments : If the collected advance payments are provided, it is possible to deduct them and indicate this on the statement.
    2. Payment slip / credit note : Add a payment slip if the statement amount compared to the collected advance payments is in favor of the owner. In the case of a balance in favor of the resident, it is indicated that the amount in their favor will be paid into their bank account.
    3. Display meter readings : Add a section that indicates the meter readings at the beginning and end of the statement period.
  4. Select the Bank account to be used to generate the payment slip if the Payment slip item was checked above.

How Did We Do?

Create/edit an expense accounting period

Add/edit a overhead expense invoice on an expense statement

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