Table of Contents

Modify the expense statement settings

  1. Open Site > Tools > Expense statements: select the desired statement by clicking on its title.
  2. Check the desired sections that will appear on the individual statements to be provided to the residents:
    1. Room heating: heating costs for the apartments. Check if the site is equipped with individual heat meters.
    2. Hot water production: costs for producing hot water. Check if the site is equipped with individual hot water meters.
    3. Water supply and treatment: Water supply costs and treatment costs. Check if the site is equipped with individual cold water and hot water meters.
    4. Ancillary costs: All other costs to be distributed based on surface area or thousandths (e.g., janitorial services, administrative fees, electricity for lighting common areas...) as well as heating and water costs if corresponding meters do not exist.
    5. Electricity: Only check if individual electricity consumption is included in the fees. Do not confuse with electricity for common areas, such as lighting, which is an ancillary cost. In most cases, individual electricity consumption is billed separately either by the RCP manager or directly by the DSO.
    6. Renovation fund: For a co-ownership (PPE), it is possible to add this section and thus include it directly in the statement.
  3. Then check the following items as needed:
    1. Deduction of advance payments: If the collected advance payments are entered, it is possible to deduct them and indicate this on the statement.
    2. Payment slip / credit note: Add a payment slip if the statement amount relative to the collected advance payments is in favor of the owner. In the case of a balance in favor of the resident, it is indicated that the amount in their favor will be paid to their bank account.
    3. Display meter readings: Add a section showing the meter index at the start and end of the accounting period.
  4. Select the bank account to be used to generate the payment slip if the Payment slip item was checked above.

How Did We Do?

Create/edit an accounting period for expense statements

Add/modify a general expense supplier invoice for an expense statement

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