Introduction to the Expense Count Tool

Nicolas Vodoz Updated by Nicolas Vodoz

General overheads are costs related to the operation of a site (building) that must be allocated among the residents of the site.

Usually, these primarily consist of heating costs (heating of rooms/apartments and hot water production).

However, other so-called "ancillary" costs can also be allocated. This includes, for example, electricity costs for the common areas of the building, concierge fees, maintenance costs for the elevators, etc.

These costs are defined in the lease or in the condominium regulation (PPE).

The allocation method is defined in the template for the individual accounting of energy and water costs (DIFEE) published in 2017 by the Federal Office of Energy (OFEN).

When thermal energy and hot water meters are installed, heating costs are allocated with a variable share of 70% (based on the individual consumption of residents) and a fixed share of 30% (based on the surface areas of the apartments or their shares in thousandths in the condominium).

Ancillary costs are allocated based on the surface areas of the apartments or their shares in thousandths in the condominium. This is also the case for heating costs when no meter is installed, as is typical in older buildings.

The type and number of meters installed in the building therefore impact how the charge statements are generated. See Connection of meters.

Climkit offers a tool to generate individual cost statements directly from its online platform. Here’s how to use it step by step: Create/modify a cost accounting period.

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Create/Modify an Expense Accounting Period

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